Stewardship Council     October 15, 2015
PARISH OFFICE

Call to Order:

Members Present:
Mary Klinge
Mary Mitchell
Sheryl Giessel
Sr. Rebecca
Fr. Warren
Brenda Langdon

Guest: Pam Hutfles

The August minutes were approved.

Old Business

Scheduling the Witness Talks:  Fr. Warren would need to do his pre-Stewardship homily on October 25^th.  The stewardship talks will occur on 11/1, 7 and 14 with Commitment Sunday on 11/22.  We asked Kristi and Kathy to speak on 10/31 & 11/1, Charlie Befort on 11/7 & 8 and the O’Gwynn’s tentatively scheduled for 11/14 & 15.

 New Business

 We approved the letter that Mary K had written, folded it and stuffed envelopes to send the updated Ministry booklet and Stewardship sign-up forms. 

 Next Meeting:  November 12th at 6:30 PM.

                                                                                                   Stewardship Council

                                                                                                   August 13, 2015
                                                                                                         PARISH OFFICE

Call to Order:

Members Present:
Sister Rebecca
Mary Klinge
Mary Mitchell
Sheryl Giessel
Elaine Coulson
Fr. Warren

The July minutes were approved.

Old Business

Review of Ministry List:  Musician (Instrument) was suggested as another addition to the list.

1. Mary K will create a synopsis for the booklet.

   We discussed and agreed to add the paragraph to the youth activities:

   In addition, the Heart to Heart Committee has made recommendations to involve the youth in various activities which could include activities such as lawn mowing, snow shoveling, babysitting, adopting a grandparent, (or grandchild), light housekeeping, helping with “tech” questions, spring/fall cleanup, pet sitting and taking treats.  It was recommended that the items be added to the Time/Talent form for the youth.

   Regarding the suggestion that members of the Stewardship Council speak with the PSR youth;  Mary K spoike with Brenda Johnson but doesn’t have a specific date yet.  Brenda said it would be at least 2 weeks after starting.  Sheryl suggested presenting it when the kids are gathered together in a group.  Last year it was at the end of PSR.  Sheryl asked if there was a blank line on the commitment form where additional ideas could be added.  Fr. Warren suggested giving a black/white version to the kids to review and prepare to sign off.  A suggestion was made that kids could pair up for different tasks.  Mary K will ask Brenda L to create a mock form for the PSR kids.

1. Ministry Booket:  In the Heart to Heart write up, parish was changed to parishioners.  We agreed that it was a good definition.

2. Seven Habits of Highly Effective Christian Stewards: We discussed creating a magnet.  Fr. Warren researched Vistaprint and found that a 4.2”x5.4” magnet was $1 each for a quantity of 150.  Mary M said she would ask Jim if he might be able to create a template.

3. Dodge City Stewardship Conference:  Fr. Warren, Mary K and possibly Donny were planning on attending.

4. 2015 Stewardship timeline: Definitions were finalized.  A decision to have a magnet created and handed out at the start of the Stewardship drive was made.

5. Council/Commission Agenda:  Mary K said that she would start the gathering off with a welcome and then have Fr. say the blessing.  Each council/commission would have a representative give a brief overview of their responsibilities and what had been accomplished in the prior year.  We agreed that this should become an annual event to discuss new ideas and the focus of the parish.   It was also suggested that Pam be given time for process flow improvement.

6. Discussion was held about how to develop more youth involvement with agreement that this topic will be discussed more in future meetings.  Mary K said that she will suggest at the next Altar Society meeting that we should request help from the youth at the ABC Sale and the Soup Luncheon.

 New Business

Witness Talk:  Discussion was held regarding who might be willing to provide the Lay Witness talks for the 2015 Stewardship Weekend.  We agreed to each take a couple of names and ask for involvement.  If the party agrees, we are to send a group email advising the other members so that we don’t ask too many to speak.

1. Election of officers:  Sheryl Giessel moved that the current officers remain in place; this was seconded by Elaine Carlson.  Mary Klinge – President and Mary Mitchell – Secretary.

2. Mary K will get additional topics to Brenda Langdon to see if she can update the pamphlet in advance of the next meeting.

Next Meeting:  September 10 at 6:30 PM

                                                                                 SACRED HEART STEWARDSHIP COUNCIL

                                                                                     Thursday, July 9 2015 at 6:30 p.m.

Parish Office 

Call to Order:     The meeting was called to order by Chairman, Mary Klinge and Fr. Warren led the group in an opening prayer.  

Present:               Father Warren Stecklein, Sr Rebecca Otter, Brenda Langdon, Donnie Kazmaier and Mary Klinge.  

Not Present:       Mary Mitchell, Elaine Coulson and Sheryl  Giessel.  

Approval of May Minutes: 

                                The minutes, which had previously been distributed , were approved as printed.  

New Business:                                 

Review of Ministry List: 

The following items were recommended to be added to the Ministry list on the Time and Talent Forms for 2015: 

Sanctuary cleaning 

Prayer Line 

Cantor 

Choir 

Children’s Choir – Saturday/Sunday preference 

Heart to Heart Ministry 

Women Ushers 

Liturgy Commission 

Change “Decorating Church” to Liturgical Environment 

The Heart to Heart Ministry needs to be defined in the Ministry Booklet and added to the Time and Talent form. 

Donnie Kazmaier will ask Kathy Kazmaier to write a brief description since she chairs that committee.  This will be reviewed at the August meeting.

In addition, the Heart to Heart Committee has made recommendations to involve the youth in various activities and these include activities such as lawn mowing, snow shoveling, babysitting, adopting a grandparent,  (or grandchild) light housekeeping, helping with “tech” questions, spring/fall cleanup, pet sitting and taking treats.  They recommended that these items be added to the Time and Talent form for the youth.  

The recommendation was made that we ask Brenda Johnson if members of the Council could visit with the PSR youth (5^th grade thru high school) about becoming involved in Heart to Heat activities.  It was also suggested that the Heart to Hearrt Committee be invited to visit with the youth as well.  Mary Klinge will speak with Brenda regarding this.  

New Brochures from Diocese: 

Mary Klinge presented various brochures that are on the Diocesan website.  The group particularly liked the one titled “Seven Habits of Highly Faithful Christian Stewards.  It was felt that perhaps this could be used at a bookmark on stewardship.  A suggestion was also made that this be  distributed with the bulletin.  Donnie volunteered to fold them if we go ahead and use this brochure.         

Stewardship Conference: 

                Mary encouraged the members to attend the Stewardship Conference in Dodge City on 

                August 22 from 10 a.m. until 4:30 p.m.  Those going will carpool if possible.  

2015 Stewardship Timeline: 

Fr. Warren distributed the 2015 Stewardship Timeline calendar and the Joyfully Receiving and Sharing booklet.  Mary asked the members to be thinking about recommendations for who should be invited to give stewardship witness talks and this will be discussed in August.  

Meeting of Commissions/Councils/Committees: 

             The meeting with the various Commissions, Councils and Committees is scheduled for 

August 19 at the Columbus Club and a light supper will be served.  The Stewardship Council will take the lead on this meeting.  The various chairs or designees will be asked to speak about what their particular group has done this year and what goals they hope to work on during this next year.    Mary Klinge will work on an invitation and get it out for the Stewardship Council to review and she will get them in the mail as soon as the invitations are approved.  She will also visit with Norman Dreiling from the Knights of Columbus regarding the meal.  

Next Meeting:

                                The next meeting will take place on August  13. 

Adjournment: 

                                The meeting adjourned with everyone reciting the “Glory Be.” 

Mary Klinge

 Acting Secretary

 Stewardship Council

 February 12, 2015
PARISH OFFICE

Call to Order:

Members Present:
Sister Rebecca
Mary Klinge
Donny Kazmaier
Mary Mitchell
Sheryl Giesel
Elaine Coulson
Brenda Langdon

Fr. Warren was in Dodge City for a meeting.

The January minutes were approved.

New Business

1. We have had 1 training session each for Eucharistic Minister and Lector ministries.  We discussed whether these sessions should be held annually, whether the time should be reduced or change how it is presented.  Mary suggested that we consider having one session for all ministries as a type of renewal or retreat.  Anyone new signing up would need to receive personalized training to learn the mechanics of the ministry.

2. Report to parish letter was reviewed.  A total of 197 people responded to the Stewardship sign-up.   We want everyone to know we appreciate their responses.  This will go into the newsletter.  Donnie suggested that we ensure that a thank you is included to those who have served and had to withdraw for any reason.

3. Heart to Heart Ministry:  Barbara Hammond, Kathy Kazmaier and Ray Colglazier had indicated interest.  We discussed what type of parameters should be identified.  Mary K will call the 3 individuals to see if they would put together a proposal and then meet with us to formalize the ministry.

4. We discussed how non-formal ministries may need to be organized.  Brenda is responsible for Vacation Bible School and Children’s dismissal.  Mary K needs the list of women who had marked the Funeral Dinner section.  We discussed that the organization of the church cleaning may be done thru the office.  We also discussed encouraging involvement of the youth as service hours in helping to clean.

Old Business

1. Look at the Stewardship Forms and begin working on the list of things we want to include in 2015. (ongoing)

2. Discussion of the meeting of all ministries once the Capital Campaign is completed.

Next Meeting:  March 12 at 6:30 P

Stewardship Council

January 8, 2015
PARISH OFFICE

Call to Order:

Members Present:
Sister Rebecca
Mary Klinge
Donny Kazmaier
Mary Mitchell
Sheryl Giesel
Elaine Coulson
Fr. Warren
Brenda Langdon

The December minutes were approved.

Old Business

1. We need to send Thank you cards to the late responders.  We split up to work on compiling the responses and call those who had not responded and are currently serving.
2. We identified categories that were missed on this sign up form and need to be added to next year’s form (Liturgy Commission and Children’s Dismissal)

Mary M. is going to see if Jim can separate the categories on the spreadsheet after compiling all of the data onto one spreadsheet.  That will allow each group leader to have their own list of volunteers.  A Master list will be given to Pam for the church office.  We discussed how to identify whether the leaders have contacted the respondents.  Brenda suggested that when we give the leader the list, a due date should be included and ask the leader to verify that all respondents were contacted.

Mary K. suggested that we provide a notice in the newsletter outlining the results of the stewardship drive.  Sheryl suggested that it also be announced at Mass to include those who may not read the newsletter.

New Business for next meeting: Discuss in February when to tentatively schedule the overall group meeting.  Fr. Warren suggested that it may be beneficial to wait until possibly May or June to allow for the Campaign Fund program to be implemented.

Next Meeting:  February 12 at 6:30 PM

Stewardship Council

October 9, 2104
PARISH OFFICE

Call to Order:

Members Present:
Fr. Warren
Sister Rebecca
Mary Klinge
Donny Kazmaier
Mary Mitchell
Elaine Coulson

Absent:
Brenda Langdon
Sheryl Giesel

Old Business

1. Lay witness talks
   1. Donnie offered to write a personal testament to include either in the bulletin or the newsletter which was based on his reading about it. The oral presentations will be given by Regis and Stacy Sanger and her children.
   2. Fr. Warren would begin the Stewardship discussion on October 25, 26.  The weekend presentations will be November 1 and 2^nd, 8^th and 9^th and 15^th and 16^th.
   3. Fr. Warren will not be here on November 2^nd.  Regis will be gone that weekend as well. 
   4. Donnie spoke with Regis and confirmed his availability for November 15 and 16.
   5. Mary K. suggested Doug and Mary Smith as another possible couple to do a stewardship presentation.  Fr. Warren asked if Jim and Mary Mitchell would consider a stewardship talk; we accepted.
   6. Finalize Commitment forms
      1. Mary K checked with Pam about sorting the mailing list for children ages 10-18 and learned that was possible.
      2. The forms will need to be mailed to all families.  Mary K plans on writing a letter to include with the booklet and commitment forms.  We discussed ways to get the information to everyone with a suggestion of trying to hand them out after mass.  We agreed that it would be best to mail the items to all families.  Donnie prepared a list for Pam to get the number of adults and number of children so that the forms can be sent to the printer by October 13.  Donnie will take the forms in electronic form to Great Bend.
      3. The Ministry Directory was reviewed again and additional corrections suggested.   Mary K. will take the Directory with the corrections to Brenda on 10/10 so she can provide the final draft in electronic form to Donnie.
      4. Stewardship Banner – Fr. Warren ordered banners that will likely be placed in the sanctuary.

New Business

1. Explanation to Parish – October 25 and 26.
2. Distribution of forms – Planning on October 27
3. Follow-up on forms not returned.   Will plan on focusing on following up on the forms that were returned and develop a plan to reach out to individuals who haven’t responded in the 2015 Stewardship year.
4. Mary M suggested that we bring all of the Church councils together periodically to share information and clarify direction of each committee to avoid duplication of effort.
5. Mary K gave a copy of the book “Grateful and Giving” by Deacon Donald R. McArdle to each member.

Next Meeting: November  13^th at 6:30 PM

Stewardship Council

September 11, 2104
PARISH OFFICE

Call to Order: Mary K led the group in prayer reading a stewardship prayer that she had obtained at one of the conferences.

Members Present:
Fr. Warren
Sister Rebecca
Mary Klinge
Donny Kazmaier
Sheryl Giessel
Mary Mitchell
Brenda Langdon
Elaine Coulson

Stewardship Fair Feedback

1. Mary K. talked about the Dodge City stewardship conference.  She shared a book called Stewardship MD which has many suggestions for the development of a stewardship way of life.  She said that the author said to welcome new participants, not to invite because that means that they have to respond.
   2. Sr. Rebecca talked about the breakout session that she attended that talked about spiritual development.
   3. Donny attended the session on media development which could be a way to encourage participation of the youth.
   4.  The Great Bend Fair also good.  The themes were very similar.  The 2^nd day was more about sustainability while the 1^st day was more about development.  Stewardship is a way of life, it’s not a program.  Hospitality is of huge importance.   It was mentioned the importance of the annual renewal of commitments.  If someone wants to do something, make room for them.
   5. Mary K. provided a copy of the Bishop’s Pastoral Letter.

Old Business:
A.           Donny did speak with Regis.  He also went to the website to get ideas for the lay witness talks. He suggested Rebecca Ford as another possible speaker.   Fr. Warren welcomes as many as who would like to speak.  Sheryl said she spoke with Tom and he would like to respectfully refuse at this time. David and Stacy Sanger were suggested as a potential couple to share. Brenda will speak with them.  We are looking at 3 masses, 2 in Larned and 1 in Belpre.   It was suggested that Fr. take the 1^st Sunday to lay out what the 4 Pillars of Stewardship are and lay the foundation for the next 3 weeks of Lay Witness talks.
B.           Brenda brought samples of the form for review. A few corrections were suggested.  Donny suggested having 2 weeks lead time for optimum.  Fr. Warren suggested 750 copies to allow that 1 would be mailed to each household and includes a copy of the Stewardship Booklet.  Donny volunteered to assist with the printing since that is his expertise. We need to get corrections to Brenda prior to the next meeting.
C.           Mary K. will email Eric and ask about the Stewardship Posters.  If all will agree, we’ll need to know what date they would be available.
D.           Mary K. asked about the language of the Heart to Heart Ministry. We agreed that it captured the intent of the proposed ministry.  Sheryl offered a suggestion to add another line that says it could be displayed in many different manners. 
E.            Directory of Ministries

Next Meeting: October 9^th at 6:30 PM

July 10, 2014 
Stewardship Council

The meeting was called to order and Fr. Warren opened with a
prayer.

Members present:
Mary Kling
Brenda Langdon
Donny Kazmsier
Sheryl Giesel
Mary Mitchell
Elaine Coulson
Absent: Sister Rebecca

Mary Mitchell volunteered to serve as Secretary.

Old Business:
Assignments were reviewed from the meeting with the Bishop.
Donny - he identified 3 potential candidates
Maurice Schaller
Regis Lopata
Tom Giesel
- Article for Bulletin
Stewardship is about gifts to share, Time/Talent
The reward is not for yourself, it's helping others.
Involvement makes you part of the family.

Mary -has not prepared the Stewardship notes for the
Bulletin.  Pam publishes the bulletin on Thursdays, so
the submission needs to be done with that deadline in mind.

Brenda - Requested clarification regarding the Commitment
forms. Fr. Warren suggested Googling the internet to look at
different forms for varying formats. Donny noted that the
DOC service was not listed on the Stewardship Activities. 
Mary noted that she and Sr. Rebecca plan
on attending Great Bend's stewardship Fair on 8/16. Mary
will email the date and time in case anyone wants to attend.
We discussed ways to share stewardship ideals and agreed
that Sacred Heart Parish is not large enough to support a
fair. Fr. Warren shared an option to have short
presentations after Communion. Mary K. prepared a directory
with contact people listed and requested help in confirming
names.

Sheryl and Mary K. - Mary passed out a copy of the Directory
to each member. She based the format on a directory she had
from St. Anne's Parish in Wichita.
Sheryl asked if any of the different committees have their
own Mission Statement.
Liturgy Commission contact needs to be changed .
Endowment Board - new person has not yet been assigned.
Adult Religious Formation - Sr. Rebecca or Sr. Irene
Property - Bob Haymaker
*Need to add RCIA - Regis Lopata
*Ministry to DOC/LJCF/LSH - Parish Office. Should be
separate from Ministry due to different skill set than home
bound, elderly, sick.
Knights of Columbus contact is Brian Haberman, 620-285-5507
*Administrative Support
- Clerical Support, newsletter assistance
- Webpage Editor
- Social Media
Ministry to Elderly/Sick/Homebound - Sr. Rebecca
Ministerial Duties - Pam
    Discussed inclusion of teens becoming lectors.
    They would need training and would need to be
    available for regular
    scheduling. Eucharistic Ministers require commissioning. No
    age requirement to be an Usher.
*Environmental Enhancement - Altar flowers, outside
maintenance
*Food Bank
*Church Cleaning - discussed semi-annual.
Youth Activities -Coaches and Assistants for Sports

Mary will revise and email to members who should review and
comment.
If any other categories are identified, contact Mary K.

Donny will prepare an article for the Parish Newsletter.

New Business:

a) Rotation for Stewardship Council was discussed and determined that members will be elected.  Numbers were drawn with the 2 1 year members being eligible for reinstatement if they choose to run again.
Mary Kling - 3
Brenda Langdon - 3
Mary Mitchell - 1
Donny Kazmaier - 2
Sheryl Giessel - 2
Elaine Coulson - 1

b) Include youth in Stewardship Program? 
We discussed initiation of a monthly youth mass
We discussed incorporating youth activities in teh Time/Talent form.  Fr. Warren suggested making a different colored line that is geared toward the youth.  It was brought out that during the Young Adult social, mothers requested year round Children's Liturgy of the Word.  This would be an area for youth to sign up to volunteer rather than being assigned.

c) Elaine will work on writing a Stewardship Prayer.

d) Dates to remember:
August 23rd - Stewardship Conference in Dodge City.

Mary Mitchell
Secretary
Stewardship Committee
620-804-3578

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