Contact Information

Position Chairperson
Name Matt Watkins
Email matt.watkins@highplainsfarmcredit.com
Phone 620.804.2778
 

Endowment Board

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Endowment Board Minutes January 2017

Sacred Heart Larned Endowment Board

Meeting Minutes 01-22-2017

The board met Sunday, January 22, 2017 in the Parish Center.

Members present: 

  • Father Warren Stecklein

  • Dana Bauer, President

  • Ray Moeder, Treasurer

  • Judy Damm, Secretary

  • Stan Durler

  • Brian Hammeke

  • Troy Langdon

 Members absent: 

  • Cindy Colglazier

The meeting was opened in prayer by Father Warren.

Lloyd Davis from Edward Jones made a presentation to the board about the Sacred Heart Endowment investments.  He handed out summary information on the account information on the investments.  Mr. Davis provided information about our investment philosophy and the portfolio volatility.  Mr. Davis concluded his presentation and the regular board meeting was held.

Minutes of the previous meeting were read.  Motion was made by Ray and seconded by Troy to approve the minutes.  The vote was approved unanimously. 

Treasurer’s Report:  Ray presented a statement of cash flow for 07/01/2016 to 12/31/2016.  Balance of the fund was $416,545.62 as of 12/31/16.  Motion by Troy and seconded by Stan to approve the report as presented.  Motion was approved unanimously.

Old Business: 

Ray presented a rough draft of the handout that will be sent to parishioners that explains the purpose of the Endowment Board.  Discussion followed and it was suggested that we include past achievements and future goals.  Anyone that would like to supply Ray with information for this should email the suggestions by 2/15/2017.

New Business: 

There was a lengthy discussion about the Endowment investments.  The board made the decision to continue with the moderate investment strategy of 65% equity and 35% fixed income and cash.

Ray made a motion to leave the money market investments as is until the next meeting.  Brian seconded the motion.  Motion was approved unanimously.   

 It was suggested that an Endowment Board member meet with Sister Rebecca from the Adult Religious Formation committee and Jim Mitchell from the PSR committee to get an idea of what their funding needs are and how we would fund it.  Troy volunteered to speak with them and get the information for our next meeting. 

Next meeting:  4/23/2017 at 11:45am

Judy made a motion to adjourn the meeting. 

Meeting was adjourned.

 Respectfully submitted,

Judy Damm

Secretary

 

Endowment Board October 2016 Minutes

Sacred Heart Larned Endowment Board

Meeting Minutes 10-16-2016

The board met Sunday, October 16, 2016 in the Parish Center.

Members present:

Father Warren Stecklein

  • Dana Bauer, President

  • Ray Moeder, Treasurer

  • Cindy Colglazier

  • Judy Damm

  • Stan Durler

  • Brian Hammeke

  • Troy Langdon

The meeting was opened in prayer by Father Warren.

Minutes of the previous meeting were read and need to reflect that the Treasurer’s Report was not correct as it omitted the $40 payment to the Secretary of State for the annual filing. Dana also recommended the Board clarify minutes of the 10/25/2015 meeting minutes. The Board cannot change the by-laws, however, we did clarify the Board’s understanding of the fifth paragraph of the Articles of Incorporation to use the funds for “the benefit of the furtherance of Catholic education.”  He went on to explain that by-laws can only be changed by a vote of the Parish with approval by the Diocese.  Motion was made by Brian and seconded by Ray to approve the correction.  The vote was approved unanimously. 

Treasurer’s Report:  Ray presented a statement of cash flow for 07/01/2016 to 09/30/2016.  Balance of the fund was $418,544.73 as of 9/30/16.  Motion by Cindy and seconded by Judy to approve the report as presented.  Motion was approved unanimously.

Old Business:

Ray nominated Judy to be secretary for the board.  Troy seconded the motion and nomination was approved by the board.

Ray presented signature cards for Edward Jones accounts to board members to be signed.  He will obtain signature cards for First State Bank for Board Officers and Father and those not having an account with First State Bank will need to present identification.   

Ray is working on the handout that will be sent to parishioners that explains the purpose of the Endowment Board.  Discussion followed on what needs to be included in the handout.  It was proposed that information about what endowment funds are used for specifically should be included.  The memorial book should also be included with information about adding names to the memorial book.  Ray will tweak the current proposal and send to board members for approval.  The handout should be sent to parishioners before our next meeting. 

The memorial book information is up to date. 

New Business:

Filing for not for profit status with Kansas Secretary of State is paid up until 06/30/2017.

There was discussion about how the Endowment money is used and what it should be use for.  Dana explained that there is no corpus on our Endowment Fund.  We can use donations and interest from the fund while maintaining a minimum corpus of $100,000.   Father informed the board that Ben Ramsey, a member of the PSR Board, is keeping track of PSR funds and now has concrete documentation on how money is being spent.    It was suggested that the PSR Committee present a budget and what their needs are for the next year so that we can determine a level of funding needed and the ability to meet their needs. 

The board discussed moving monies from the Edward Jones corporate account back to the investment account.  Dana will invite Lloyd Davis with Edward Jones to our next meeting and make a decision at that time. 

Ray discussed analysis reports from Edward Jones and asked that he be permitted to purge the old reports (more than 12 months old). He would keep all statements which detail the investments, their earnings and expenses.  Troy moved to allow the purging and Brian seconded the motion.  Motion passed unanimously. Ray asked if any members were interested in seeing monthly financial statements.  Brian and Troy indicated they would like to see them and Dana will contact Pam to email them the statements. 

Next meeting:  Sunday, January 15, 2017, 12:15pm, Parish Center (note change in time due to Altar Society soup luncheon.)

Respectfully submitted,

Judy Damm

Secretary

 

Endowment Board August 2016 Minutes

Sacred Heart Larned Endowment Board

Meeting minutes 08-07-2016

The board met Sunday August 7, 2016 in the parish center.  Members present:

Fr. Warren Stecklein

  • Ray Moeder, treasurer

  • Susan Aistrup, secretary

  • Dana Bauer

  • Brian Hammeke

  • Cindy Colglazier

  • Troy Landon

Not present:  Stan Durler, Judy Damm, and Matt Watkins

The meeting was opened in prayer by Fr. Warren.  Minutes of the previous meeting were read and approved with no changes. 

Elections for officer for the next term were held following discussion with new members as to what purpose the Endowment Fund and Board serves with Dana giving a brief summary of the history and overview of the fund.

                President:  Dana Bauer

                Treasurer:  Ray Moeder

                Secretary:  to be voted on at next meeting when more new members are in attendance

Treasurer’s report:  the annual report was signed and will be put into the church bulletin and mailed to Dodge City.  A statement of cash flow for 7-1-15 to 6-30-16 was presented by Ray.  Motion to approve the report passed.  

Old business:  Signature cards for the checking account at First State Bank need to be updated.  It was decided that the signatures on the card will remain the same:  the 3 current board officers and Fr. Warren.

 

Ray presented a handout that he has created to put out to the parish explaining the Endowment Fund, its purpose and a section that can be filled out and sent to the church office for being contacted about donating.  All members approved of the convenience of the form for parishioners and approved the wording. 

 

New business:  Discussion was held that meetings will continue to be held quarterly, first month of the quarter, third Sunday of the month.  Fr. Warren shared that future goals could be striving to be more active in bringing attention to the Endowment Fund. i.e., dinners, activities, reaching out to parish, etc.  PSR continues to be funded through the Finance council from the general funds at possibly $35,000/year.  Fr. Warren indicated that he doesn’t see this changing back to the Endowment Fund paying this expense in the near future.  Future discussion needs to be held about the purpose and goals for the Endowment Fund so parishioners will see that this is a viable part of our parish and can serve our parish with the needs of catholic education in an active way.  Following this discussion, it was decided to hold off on printing the handout until more specific goals can be established and presented to the parish and public. 

 

Next meeting:  October 16, 2016  11:45am, Parish center 

Respectfully submitted, 

Susan Aistrup

Secretary

Endowment Board January 2016 Minutes

 

Endowment Board Meeting Minutes

 

January 17, 2016

 

 

 

Members present:  Sue Haymaker, Dana Bauer, Ray Moeder, Father Warren, and Stan Durler.

 

(Lee Durler—not a member—acted as secretary for the meeting)

 

 

Meeting was held in the new  Center, and most of those attending were looking through everything when Father Warren arrived and began the meeting with a prayer.  Sue Haymaker ran the meeting.

 

 

We had not written minutes from the previous meeting, but Dana Bauer was able to read them  from his phone.  After this, Dana mentioned that we might need to look at the bylaws which say our endowment association only provides for  Catholic grade school children’s needs and that perhaps the language should be changed.  That suggestion was put on the table for further discussion at a later time.

 

 

Stan Durler asked about how the pledges were going, and Father said there were only maybe three who  have not been able to give what they had considered giving and had been notified just in case they forgot.

 

 

Ray Moeder handed out a cash flow chart for how the Endowment Fund is doing so far, and the committee liked the completeness and the fact that we have the money we currently need to take care of our needs.

 

 

Ray also noted we need to make new signature cards for those who need to cash checks at First State Bank.

 

 

We also discussed the Memorial Book and how it’s pages haven’t been kept up to date and that we should probably condense the missing years, and then restart a page people can use to note memorials to their loved ones.  Ray said that he had gone through the years missing and had found that some people used the memorial envelopes that come with our weekly donation envelopes, but had not written in the book proper.

 

 

It was discussed that the Endowment board needs to do more “advertising.” So people know what is going on, and Ray is working on a letter that can go out to families when they have lost someone, and maybe even make copies for all parishioners and  send copies to the local funeral homes.

 

 

The board spent the rest of the meeting discussing the new Center, what is in it and how everything works.  Thursday, Jan. 21 will be the first mass in the new chapel, and the Bishop will be here on the evening of the 23rd to bless the facility.  We are hoping for a possible open house for the community in February—possibly on a Sunday afternoon.

 

 

The meeting ended in prayer.

 

                                                                                                                Lee Durler, Substitute Secretary J