Pastoral Council September 2012 minutes

SACRED HEART PASTORAL COUNCIL MINUTES

THURSDAY September 20, 2012

6:30 p.m.

 Present:  Fr. Warren Stecklein, Michael Klemens, Nicki Roof, Matt Stucker, Sister Rebecca, and Mary Klinge

 Excused: Elaine Coulson, Phillip Hammeke, Barbara Hammond, and David O’Gwin

 Guest: Tom Giessel

 Opening:                The meeting was opened with a prayer led by Fr. Warren

 Minutes:                                August 16, 2012 Minutes were approved with note that Community Center holds closer                                   to 300 if include outdoor tables.

 Follow-up:

 Schedule for Calling of Servers:

October 6 and 7                  Elaine Coulson

October 13 and 14             Barbara Hammond

October 20 and 21             Nicki Roof

October 27 and 28             Matt Stucker

November 3 and 4            Phillip Hammeke

November 10 and 11         David O’Gwin

November 17 and 18         Michael Klemens

 Old Business:

Centennial:

• Christmas Ornaments: Currently being created. Want actual of picture of ornament to post in bulletin and website to help with preorders/reservations. 300 ordered. If have over 300 reservations then my order additional units. Parishioners can reserve now and pay at pick-up. $395 sent in for tooling fee. Rest due on receipt of ornaments. Need to order boxes once we have dimensions. Boxes will be clear top and white.
• Raffle: Matt will pick up tickets on 09/21/2012. Start raffle ticket sales next weekend 09/29-09/30. Gallery quality reproduction on museum canvas should be ready first week of October. Pew is in the office. Place pew and reproduction on the altar for increased visibility by parishioners. Still checking on donations from Knights of Columbus. Matt will follow-up.
• Invitations: Sr. Irene mailed 51 invites and others were distributed by Sr. Irene and Sr. Rebecca. 30 remaining. Unsure how many parishioners used website to RSVP for Centennial meal. Need a number to get to caterer.
• Cookbook: Received final proof. On schedule. Have until 09/26/2012 to review. Should have 300 copies by 2^nd weekend in October. $15 each or 2/$25. Will count books on arrival to see how many overrun due to shipping dimensions/weight.
• Centennial Committee Update by Tom Giessel: Magnets ordered as complimentary gift with picture of Alvin Huftles artwork. Centennial Committee meeting for final preparations and details prior to 10/15/2012. Centennial Books are being binded. Delivery is expected week of October 22^nd. Will present books to Fort Larned, Santa Fe Trail Center, and Larned Library on October 25^th at Jordaan Memorial Library. Secured National Honor Society students from high school to help volunteer day of the event.

 New Business:

Centennial Cakes: Melinda will decorate one sheet cake with a picture of the current church and another cake with a picture of the old church. Extra undecorated sheet cake will be provided for consumption.

 Church Clean-Up Day: October 6, 2012 is the church clean-up day starting at 8am. Parishioners are invited to come during the morning to help “deep clean” the church. Rolls and coffee will be provided. Professional carpet cleaners will be coming later in that week.

 Church Improvements: Recent tree trimmings and future landscaping improvements occurred. Upcoming improvements to the shrines is in the works including glass tile. Kneeler repairs to the pads are also expected. The basement classroom of the school will be recarpeted along with the stairwell.  

 Next Pastoral Council Meeting is set for October 15, 2012.

 The meeting adjourned at 7:30 pm after the Our Father.          

 Michael Klemens, Recorder